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Formatting Your Document with Word 97
What you will learn from this lesson
With Word 97 you will:
What you should do before you start this lesson
Exploring the lesson
Formatting text
Word 97 can help you enhance your documents by adding style, emphasis, and greater readability.
Changing text with shortcut keystrokes
Changing plain text into bold, italic, or underlined
Changing text with the formatting toolbar
Formatting text to be right-aligned, left-aligned, and centered
Changing font size with shortcut keys
Changing the text font size
Changing line spacing with the Formatting toolbar
Changing line spacing and adding hanging indents
Changing your document with styles
You can modify the look of your document by applying separate, individual styles. Word 97 makes it easy to create a document that has a consistent look throughout. You and your students can create titles, headings, subheadings, body text, and so on by applying styles. A style contains information about the indentation, character formatting (bold, italic, and so on), and paragraph formatting of the text to which it is applied. Styles help your students see how consistency improves the appearance of their reports.
Using built-in styles
Adding styles to text
Creating your own styles
Establishing your own styles
Working with tabs and paragraph indents
Adding styles can be a complex process. What if you just want to indent a single paragraph? Indents or tabs can be used in many different ways. There are five tab types. These are:
If you set tab stops as you enter text, and the press enter, the tab settings are carried forward to the next paragraph. However, if you add tabs later, they apply only to those paragraphs selected when you set the tabs.
Setting tabs with the Tab command
Formatting with the Tab command.
You can quickly change tabs directly on the screen. The tabs are marked with “arrows” on the horizontal ruler. Position the tab markers on the ruler to make quick changes to tabs.
Formatting tabs with the ruler
Formatting tabs with the ruler
If you want to change the indentation for an entire paragraph, use the indent markers. The First Line Indent marker controls where the first line of a paragraph starts. The Hanging Indent marker controls the indentation of all the lines of a paragraph except for the first line—that is, the hanging indent. The Left Indent marker controls the indentation for the entire paragraph.
Setting indentation with the ruler
Changing the paragraph indentation
How you can use what you learned
You can show your students by example and by instruction how styles and standards improve the quality of their written work. By encouraging them to use consistent formats for a particular assignment, you promote their awareness of presentation. Furthermore, evaluation is easier for you when you can focus on commonly presented elements that a standardized format permits.
Extensions
With Word 97 you can use special effects both in print and on screen to increase interest and appeal in your document. When you send out memos online to colleagues, parents or students, you can animate the text with sparkle, moving borders, blinking text and shimmering. If you present a lesson on the computer, you can highlight headlines or other important text and make them stand out with animation.
Changing text with animation
Changing selected words into blinking lights
When you create a format that you like, you can easily copy it with the Format Painter button on the toolbar.
Copying text formatting
Copying text formatting
Summarizing what you have learned
Through this chapter, you have explored and practiced: